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Supersearch
Format Company Names for Cold Email Outreach
B2B sales prompt for teams that need clean, brand-accurate company names for outreach. This prompt standardizes any input in the {{property_2}} field into a polished, 1–5 word company name ready for cold emails, CRM entries, or personalization tags. It automatically removes legal suffixes, trims non-essential descriptors, ignores parentheses and hyphenated add-ons, drops TLDs, replaces “and” or “/” with “&” where appropriate, preserves brand ampersands, and enforces Title Case. It also strips non-business identifiers like “Self Employed” or “Freelancer” to return the most usable brand-like name.Use it to improve deliverability and personalization quality in outbound campaigns by preventing sloppy merge tags and inconsistent naming across sequences. Ideal for SDR and marketing ops workflows where data comes from scraped sources, enrichment tools, or user-submitted forms. This AI sales research workflow reduces manual cleanup, boosts reply rates through professional presentation, and ensures consistent naming across list building, lead routing, and reporting.Perfect for outbound prompt for prospecting, list hygiene, and enrichment pipelines in HubSpot, Salesforce, Instantly, or CSV workflows. Because the output is constrained to the cleaned name only, it plugs seamlessly into automations and templates without extra parsing.If your input is provided in another language, the prompt still follows the same cleanup rules and outputs the final formatted name in English conventions; this description is written in English.
AI Prompt Preview
"Please take this company name - {{property_2}} - I need you to clean it up and format it for cold email outreach. It needs to be formatted in a way that makes it look professional and without mistake. Please follow these guidelines. 1 - Use the exact value of {{property_2}} as your input. Do not ask for input or clarification.2- Remove legal suffixes like:Inc, LLC, LLP, Ltd, P.C., P.A., Corp, GmbH, S.A., PLC, etc.3- Remove common business descriptors unless they are essential to brand identity: Group, Company, Firm, Holdings, Enterprises, Solutions, Consulting, Technologies, Team, Partners, etc.→ If it's obviously part of the core name (e.g., ""Boston Consulting Group""), keep it.4 - Ignore any content in parentheses or following hyphenated suffixes (e.g., - A Berkshire Hathaway Company, (mspbj))5 - Keep ampersands (&) if part of the brand (e.g., “Mossberg & Company”).6 - Replace the word and with an ampersand(&).7 - Replace / with an ampersand(&) if the context makes sense. 8 - Remove .com, .org, .net, and all TLDs if they appear in the name.9 - Apply Title Case: Capitalize the first letter of each word.10 - If the company name contains ""Self Employed"", ""Freelancer"", ""Independent Contractor"", or similar non-business identifiers, remove those terms entirely and return only the remaining usable brand-like portion.→ Example: Self Employed & Locum Lawyer & Foot Health → Locum Lawyer & Foot Health Final output should be 1–5 words, usable inside a sentence and clearly recognizable.Output Constraint:Only return the cleaned-up company name. No explanations, filler text, or formatting notes. Never return Unknown. Always return the most usable brand name possible."
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