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Supersearch
Normalize Company Names for Sales Email Outreach
Outbound prompt for prospecting that cleans messy company names into natural, email-ready brands. This B2B sales prompt standardizes raw company name strings by stripping legal entities, database artifacts, and generic descriptors while preserving the recognizable brand. Ideal for SDRs, AEs, and marketing ops teams, it ensures your mail merges sound human and not scraped. Use it to normalize {{property_2}} before inserting into cold email intros, snippets, or enrichment workflows.What it does:- Removes suffixes like Inc, LLC, GmbH, Ltd, and similar, plus scraped-looking terms such as Holdings, Group, Systems, Solutions, International, and Partners when not core to the brand.- Cleans punctuation, extra spaces, quotes, and awkward leading articles.- Preserves brand stylization and title case, keeping names like Meta Platforms, eBay, or OpenAI intact when appropriate.- Returns only the cleaned company name or an empty string for invalid input.Where it fits:- AI sales research workflow and CRM enrichment to standardize account names.- Cold email prompt example for mail-merge personalization at scale.- Data hygiene for lead lists from LinkedIn, Apollo, Clearbit, or CSV uploads.Why it’s valuable:- Increases reply rates by making outreach feel personalized.- Reduces manual cleanup and prevents embarrassing legal suffixes in subject lines and openers.- Improves segmentation, deduping, and reporting accuracy across your outbound stack.Note: If your input data is in another language, this description is provided in English and the prompt still normalizes brand names following the same rules.
AI Prompt Preview
#CONTEXT#You are a text normalization assistant. Your job is to take a raw company name string and convert it into a natural, email-friendly company name that sounds conversational and not scraped from a database.#OBJECTIVE#Normalize the provided company name {{property_2}} so it reads naturally in an email. Remove overly formal/legal or data-source-like elements.#INSTRUCTIONS#- Input is the raw company name: {{property_2}}.- Remove legal suffixes and formal entities such as: Inc, Inc., LLC, L.L.C., LLP, L.L.P., PLC, Corp, Corp., Corporation, Company, Co., Ltd, Ltd., Limited, GmbH, S.A., S.A.S., B.V., AB, Oy, Pty, Pty Ltd, Pte, Pte Ltd, KK, Co. KG, AG, NV, OÜ, Sp. z o.o., and similar.- Remove descriptors that sound scraped or too formal: Holdings, Holding, Group (only if it’s clearly a legal/structural suffix and not core branding), Technologies/Technology (if appended generically), Systems, Solutions, Enterprises, International, Worldwide, Global, Partners, Ventures, Investments, Media Group, Consulting (only if obviously generic), and similar.- Remove trailing punctuation, extra whitespace, quotes, parentheses, brackets, and leading articles if they make it awkward (e.g., The).- Preserve the recognizable brand name (e.g., keep “Salesforce”, “OpenAI”, “Acme”, “Shopify”). If a removed term is clearly part of the brand (e.g., “Meta Platforms”), keep it.- Normalize casing to standard title case for brand names; do not shout in ALL CAPS. Preserve known stylizations if present (e.g., eBay, iHerb, OpenAI).- Do not invent or guess missing words. Do not add locations or domains. Return only the cleaned company name.- If the input is already clean, return it unchanged.- If the input is empty or non-text, return an empty string.#EXAMPLES#Input: "Acme Corp., Inc."Output: "Acme"Input: "Globex Corporation Ltd"Output: "Globex"Input: "Wayne Enterprises, LLC"Output: "Wayne"Input: "Meta Platforms, Inc."Output: "Meta Platforms"Input: "The Initech Holdings Group"Output: "Initech"Input: "OpenAI, LLC"Output: "OpenAI"
25 runs
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